Production software for the people doing the work.
ProdBot is a narrow closed beta for crew onboarding, timecards, receipts, petty cash, purchase orders, and vendor paperwork that works alongside the show's payroll stack.
Built for coordinators, department heads, freelancers, and lean teams who want one steady workflow before they widen the rollout.
Try the free tools:
Closed beta onboarding is founder-assisted so the first live workflows stay stable.
Feature prep week
Mon
12h
$500
Tue
10h
$500
Wed
13.5h
$618
Thu
11h
$500
Fri
12h
$500
Sat
Not worked
Idle day
18 receipts reconciled today
Petty cash
$1,420 tracked
Cards
5 open charges
Vendors
W-9 + COI attached
Works alongside whatever the show uses
Every show changes systems. The work stays the same.
Crew and departments keep adapting to a new mix of payroll portals, PDFs, spreadsheets, reimbursement rules, and card programs. The software resets every project. The paperwork does not.
Production chooses the vendor. Crew still need modern tools.
Every show resets the workflow
One project runs on Wrapbook, the next on Cast & Crew, then GreenSlate, EP, Revolution, MPI, or a custom paper process nobody wants to inherit.
Good tools are often locked inside finance products
A lot of production software is really there to sell payroll processing, corporate cards, or banking rails. If the show doesn't buy that stack, the crew loses the tooling.
The operational cost lands on crew
Coordinators, freelancers, and department heads are the ones figuring out timecards, chasing receipts, reconciling petty cash, and explaining missing paperwork while the day keeps moving.
ProdBot is the independent operations layer.
It does not ask production to change payroll. It gives crew and departments one dependable system that sits between the worker and the paperwork.
Use ProdBot with whichever stack the show already committed to.
Independent from payroll
ProdBot works regardless of which payroll or accounting vendor production picked. It complements the stack instead of forcing a replacement.
Crew-first by design
The product is built around the people filling out timecards, organizing receipts, tracking spend, and keeping departments moving.
One workflow you can carry show to show
Your logic, language, and operating habits stay consistent even when the back office changes underneath you.
Software first
No banking upsell. No corporate card agenda. No payroll sales motion disguised as a tool. Just better production software.
Three workflow areas in the current closed beta.
This beta is intentionally narrow: crew onboarding, labor, spend operations, and the admin setup needed to keep those workflows reliable.
Get crews invited, onboarded, and submitting labor cleanly.
Handle invites, login recovery, startwork paperwork, dashboards, and labor tracking without stitching together ad hoc tools for every new show.
- Invite-only access with password reset
- Startwork paperwork and crew onboarding
- Timecards, labor logs, and dashboard visibility
- Readable totals and status tracking
Spend tracking that holds up when the receipts hit.
Keep purchase orders, credit cards, petty cash, receipts, vendor records, and reconciliation inside one spend trail that makes sense to departments and accounting.
- Purchase orders, petty cash envelopes, and card logs
- Receipt upload with OCR-assisted organization
- Vendor tracking tied to spend and paperwork
- Faster reconciliation with less cleanup at wrap
Run the beta without losing the operational thread.
Configure startwork templates, vendor compliance records, admin controls, and support workflows so teams can recover quickly when something needs intervention.
- Company, invite, and role setup
- Startwork template publishing and workflow controls
- Vendor files, W-9s, COIs, and invoices tied together
- Admin tooling and support recovery paths
Timecards that explain the number.
Crew should not have to guess how a rate, guarantee, overtime rule, meal penalty, or forced call changed the total. ProdBot makes the labor math visible and defensible before it ever hits payroll.
- See guarantees, overtime tiers, meal penalties, forced calls, mileage, and allowances in one readable view.
- Adjust call, lunch, wrap, and turnaround visually instead of decoding formulas in a spreadsheet.
- Show crew why the number landed where it did before the file ever reaches payroll.
Why did this day land at $618?
$618.00
Guaranteed wages
$500.00
Daily OT add-on
+$75.00
Meal penalty
+$43.00
Mileage + allowance
$0.00
Day editor
Today
Rental house
OCR matched to PO-0214
$428.19
Hardware store
Missing receipt notice ready
$83.44
Driver cash-out
Petty cash envelope updated
$160.00
$1,420 tracked
4 envelopes open, 0 unassigned receipts
5 open charges
2 need receipts, 1 ready to reconcile
Receipts, petty cash, and cards without the chaos.
ProdBot keeps the spend trail readable from the first swipe through wrap. Receipts, vendor paperwork, purchase orders, cards, and petty cash stay connected instead of scattering across inboxes and folders.
- Upload receipts once and keep them tied to the transaction, vendor, and payment method that matter later.
- Track petty cash, credit cards, and purchase orders without losing the paper trail between set and accounting.
- Reduce the cleanup work that usually gets dumped on the coordinator right before wrap.
The future of production software should belong to the people who use it every day.
Film and television are built by crews. The software should respect that.
Every show asks people to relearn a different system, usually in the middle of a moving train.
ProdBot exists so the people doing the work can keep one modern workflow even when production changes everything around them.
It is production software for crew members, coordinators, department heads, and teams that are tired of paperwork being harder than the job itself.
Questions production teams ask once the thesis clicks.
ProdBot is easiest to understand when you see it as an independent workflow layer for the people doing the work.
ProdBot is built for crew members, freelancers, coordinators, art departments, department heads, producers on lean projects, and any production team that needs modern workflow software without enterprise bloat.
No. ProdBot is an independent workflow layer. It helps crew and departments manage onboarding, labor, paperwork, and spend regardless of which payroll or accounting system a production uses.
Because payroll choice does not solve the crew workflow problem. ProdBot gives the people actually doing the work a consistent system they can use across projects instead of starting over every show.
Yes. The labor tooling is designed to make guarantees, overtime, meal penalties, forced calls, mileage, and allowances readable so users can understand the result instead of trusting a black box.
Yes. ProdBot is built to keep petty cash, cards, purchase orders, receipts, OCR, and vendor records connected so departments can reconcile faster and wrap cleaner.
No. ProdBot is especially useful on commercials, music videos, indie features, and lean shows where the infrastructure is fragmented and the crew still need professional tools.
No. The current release is a narrow closed beta. We will help your team start with the live workflows now, then expand scope once those are stable.
Stop starting over every time the show changes systems.
Give crew and departments one operating layer they can carry from project to project. Closed beta rollout is invite-only and we'll reply within 1 business day.